How to Sync Outlook Calendar with Android

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In this guide, we'll show you how to sync your Outlook Calendar with your Android device, making it easier to manage your schedule on the go.

Shortly, we are going to discuss the following:

  • How to sync your Outlook Calendar with your Android device

  • Limitations of syncing Outlook with Android through the native calendar app

  • Alternatives for better calendar syncing with Android

How to Sync Outlook Calendar with Android Through the Outlook Calendar App

To sync Outlook Calendar with your Android using the Outlook Calendar app, please follow these steps:

  1. Open the Play Store: Tap the Play Store icon on your Android device's home screen. Once the Play Store is open, tap on the search bar at the top, type "Microsoft Outlook" or "Outlook Calendar" and hit enter. Google Play will bring up a list of related apps, out of which you should be able to see the official “Microsoft Outlook” app (shown in the second step).

    Play store search bar
  2. Download and Install: The Microsoft Outlook app should be listed at the top of the search results. Tap on it, and then tap the "Install" button to download and install the app on your device. There is no need to download the app if you’ve already downloaded it on your Android device.

    Download and Install Microsoft Outlook
  3. Sign in with Your Email and Password: Open the Microsoft Outlook app once the installation is complete. On the sign-in screen, enter your email address and password. If you don’t already have an Outlook account, you can create one by following the instructions, which only take a few steps to complete. After filling in your information, tap "Sign In" to access your account.

    Sign in with Your Email and Password
  4. Open the Outlook Calendar: Once you are signed in, navigate to the Outlook Calendar within the app. This will give you access to your Outlook calendar, allowing you to view, add, and manage your appointments.

    Outlook Calendar app on android
  5. Configure Sync Settings: To ensure your Outlook calendar syncs with your Android device, tap on the menu icon in the upper-left corner of the Outlook app. Then, select "Settings" from the menu options. Within the Settings menu, find and select the option to add your Android calendar. 

    Configure Sync Settings
  6. Choose your calendars: Once in the Settings menu, you will see a variety of options. Select "Add Account" to link additional calendars such as Outlook, Exchange, Gmail, iCloud, and more. You can choose "Calendars on device" to sync calendars already on your Android device or add "Interesting calendars" to add specialized calendars like TV, sports, and other events.

    Choose your calendars settings
  7. Enable Calendar Sync: To sync Outlook with your Android device, you should enable “Calendar Sync.” Enabling calendar sync gives the Outlook app permission to access your calendar data. 

    allow outlook to access calendars

Please read our article on how to sync Google Calendar with Android if you use Google Calendar for personal or work purposes and want to sync it with your Android phone. The article explains all the steps you need to follow using the Google Calendar app on your Android device, along with limitations and alternative solutions.

Limitations of Syncing Outlook Calendar with Android

Syncing your Outlook Calendar with your Android device using the native calendar app can be challenging for several reasons.

First, the setup process can be difficult and may involve extra steps. As a beginner, you might find it confusing to configure the Android calendar to work with the Outlook Calendar.

Moreover, the sync between the calendars is often incomplete. While your events may appear on both calendars, they don't fully integrate, meaning they function as separate calendars. 

A considerable downside is that there can also be syncing delays for updates in Outlook Calendar or when someone books a meeting with you through your Outlook Calendar. These changes take a while to reflect on your phone, which can be confusing and might lead to missed appointments because you're not aware a meeting was scheduled.

Alternatives for Better Syncing Outlook with Android

If you want an easy way to sync your Outlook Calendar with your Android device, try using a third-party Calendar Sync Tool like OneCal. These apps make syncing simple and automatic, so you don't have to do it manually, avoiding any delays and conflicts.

For example, you can sync Outlook with Google Calendar, such as one for work and one for personal use, ensuring that your privacy is maintained. This lets you see and manage all your events in one place, avoiding any scheduling conflicts.

OneCal also offers more advanced features, faster updates, and better integration with external apps. This makes it easier to keep track of your schedule and ensures you never miss an important event.

Sync Your Outlook Calendars in Real Time with OneCal

If you need an easy way to automatically sync and manage multiple work or personal calendars, try OneCal.

With OneCal, you get real-time updates across all your devices. Enjoy features like calendar view, customizable booking links and pages, and more.

Try OneCal for free for 14 days with no credit card required.