Imagine this: you’re a freelancer working with multiple clients, each of which requires you to use Outlook and Google Calendars. You get invited to a bunch of meetings and before you know it, you have a meeting conflict. How did this happen?
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⁠A team member invited you to a meeting on your work Google Calendar, but you have a meeting on your other Outlook calendar.
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⁠The first thought that comes to your mind is: How can I sync my calendars? It should be easy, right? \nThe problem\nMost of the articles regarding syncing Outlook with Google Calendars recommend sharing them with each other, which is a 13 steps process, just for syncing one Outlook calendar with another Google Calendar.\nThis is the current process of syncing an Outlook Calendar with another Google Calendar: \n\n\n
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⁠Now, if you want to sync the Google Calendar with the Outlook calendar, you'll have to follow the same process again.\nImagine having to sync 3 Calendars... you get the idea.
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If you still want to sync your Outlook and Google Calendars this way, there are a couple of more problems: \nIf your team uses “Find a Time” feature of Google Calendar to schedule meetings, they won’t be able to see events outside of your Primary calendar. This often leads to meeting conflicts across calendars.\nYou will have very little control over the privacy of imported calendars. Workspace administrators may be able to see events and details for those events from imported calendars. This is a deal-breaker for a lot of people.\nThe solution\n\nOneCal\n. It takes less than 1 minute to synchronize as many Outlook and Google Calendars as you like, configure the way the events are cloned, and adjusting your privacy, and much more.\nThe demo below shows how you can synchronize Google and Outlook Calendars, in less than one minute, using \nOneCal\n.\n\n\nThe steps are: \n1. Connect your Google and Outlook Calendars\n\n2. Choose which calendars to sync\nSelect which calendars you want to keep in sync. We support one-way and two-way syncs between multiple calendars.\n\n3. Configure how events are copied\nWe want you to have control over which events and information we sync over so we offer a wide variety of settings for you to configure.\n\n4. You are done!\nEvents from your source calendar will appear in your selected target calendar(s) and OneCal will automatically keep them up to date.\n\n\n\n📆 Now check your Calendars!\nThe events of the Outlook Calendar are cloned and colored Grape on your Google Calendar: \n\n
⁠The events of the Google Calendar are cloned and colored Grape on your Outlook Calendar: \n\n
⁠\nOneCal\n syncs your calendars in real-time, helps avoid meeting conflicts, saves time, and keeps your personal life private.

Reflecting your availability across multiple Outlook and Google calendars is tedious and time-consuming. \nOneCal\n makes it easy to sync your calendars in real-time.

How to sync Outlook and Google Calendars, in less than 1 minute

Imagine this: you’re a freelancer working with multiple clients, each of which requires you to use your own Google account which comes with its own calendar. You get invited to a bunch of meetings and before you know it, you have a meeting conflict. How did this happen?\nWhen your team members plan meetings using the “find a time” feature on Google Calendar, they can only see meetings in your \nprimary\n Google Calendar. They might think you’re free when in reality you have a meeting on another calendar.
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⁠The first thought that comes to your mind is: How can I sync my calendars? It should be easy, right? \nThe problem\nMost of the articles regarding syncing two Google Calendars, recommend sharing Calendar A and importing in into Calendar B, which is a 13 steps process, just for syncing Calendar A to Calendar B.\nThis is the process of syncing Calendar A to Calendar B: \n\n\nNow, if you want to sync Calendar B to calendar A, you'll have to follow the same process again.\nImagine having to sync 3 Calendars... you get the idea.
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If you still want to sync your Google Calendars this way, there are a couple of more problems: \nIf your team uses “Find a Time” feature of Google Calendar to schedule meetings, they won’t be able to see events outside of your Primary calendar. This often leads to meeting conflicts across calendars.\nGoogle provides very little control over the privacy of imported calendars. Workspace administrators may be able to see events and details for those events from imported calendars. This is a deal-breaker for a lot of people.\nThe solution\n\nOneCal\n. It takes less than 1 minute to synchronize as many Google Calendars as you like, configure the way the events are cloned, and adjusting your privacy, and much more.\n\nThe demo below shows how you can synchronize multiple Google Calendars, in less than one minute, using \nOneCal\n.\n\n\nThe steps are: \n1. Connect your calendars\n\n\n2. Choose which calendars to sync\nSelect which calendars you want to keep in sync. We support one-way and two-way syncs between multiple calendars.\n\n\n3. Configure how events are copied\nWe want you to have control over which events and information we sync over so we offer a wide variety of settings for you to configure.\n\n\n4. You are done!\nEvents from your source calendar will appear in your selected target calendar(s) and OneCal will automatically keep them up to date.\n\n\n\n📆 Now check your Calendars!\nThe events of the Work Calendar show as Busy and colored Grape on your Personal Calendar: 
⁠\n\n\nThe events of the Personal Calendar show as Busy and colored Grape on your Work Calendar: 
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⁠Using \nOneCal\n you keep your availability in sync, save time, and keep your personal life private.

Synchronizing Google calendars has never been easier, save time, avoid meeting conflicts, and keep your personal life private

How to sync Google Calendars without any manual step

I'm writing this article to document and share some knowledge about how we made it to the \ntop #3 Product of the Day\n on Product Hunt, hoping it's useful to anyone who will launch in Product Hunt, or is just curious how we made it.\n\nPreparations [before_launch] 🕵️‍\n\nResearch 🤓\nWe started researching successful Product Hunt launches, trying to learn as much as we could from their success stories. We extracted what worked, and converted it into a notion page that contained all info needed.\n\n\nCreate an upcoming page 🖼\nCreating an upcoming page helps you attract hunters, enthusiasts, and supporters. 
⁠It takes a little effort to create an upcoming page using the \nship tool \ndeveloped by Product Hunt.\nTake a look at our upcoming page: \nhttps://www.producthunt.com/upcoming/onecal\n\n\n\n\nNetworking 🔗\nKleo and I started networking in multiple channels at the same time. We joined multiple Slack and Discord channels and started connecting with Entrepreneurs, marketers, SEO experts, etc. \nFirstly, we started sharing \nOneCal\n on the public channels, asking for feedback (at that time we were still in private beta).
⁠Secondly, we started reaching out to Product Hunt founders, asking for feedback. \n*Note: You should be very careful about how you approach messaging privately.  People don't appreciate being pitched, or marketed. Try to be as genuine as possible. Also, don't expect a high response rate from messaging individually asking for feedback and support. The aim should be to be genuine and hope for the best.\n\n\n\nPlanning and organizing 📝\nWe use Notion & Jira to organize and document every step. It tremendously helped us keep our feet on the ground, and focus on what's next.\nThis is a very small portion of the Product Hunt launch Epic on our Jira. Make sure to label the items so you have an easier time finding them (I'm something of a project manager myself)\n\n \nDon't be shy, ask 🙈\nWe had done our homework, but we were aware that there were things that we didn't know. So we asked Ervin from \nPubler\n for some advice, as he had launched Publer before we did. He provided some helpful information that we used when we Launched.\n\nContent matters 📝\nPresenting the product properly is a key ingredient in the success of the launch. We used \nthis\n template to write and formulate the content. \nOur advice is to be as natural as possible, and don't try too hard to sell. If there is a need for your product, people will check it out, try it and buy it. You should do your best to present your product accurately and with as much passion as possible.\n\n\n\nPrepare your gallery\nWe are something of designers ourselves, so we use Figma to design the gallery that Product Hunt requires.\nYou can use whatever tool you prefer, just make sure you are presenting your product the easiest way possible, and your designs are clean.  \n\n \nSchedule your launch 🕦\nOne thing that we learned a little bit late, was that it was a good idea to schedule your launch. The reason is that you'll appear on the \ncoming soon\n page. We scheduled our launch 2 days prior to the launch, and got featured on the Product Hunt page, a day prior to our launch: \n\n\n\nSmall details matter 🤔\nMake sure to welcome visitors from Product Hunt, and offer them a discount. \n\n\nPrepare the emails 📧\nMake sure to create your email templates prior to the launch, and have the email participants already exported, so you don't get distracted on the launch day. We made everything ready days before the launch, so during the launch we only had to click the send button, and focused on what mattered. \n\nLaunch day [on_launch] 🚀\n\n\nNotify every supporter 🚨\nAs soon as you launch, you should notify every connection you made, and post in every channel your engaged.\nWe notified everyone we engaged, and posted in all Slack channels, Facebook Groups, Discord servers, Linkedin, etc.\nWe also made sure to send emails from Product Hunt, also notified our Beta users that we launched on Product Hunt.\nNote: Be sure to post in the appropriate channels, don't spam. Double-check if you are allowed to post in that channel, and word your post appropriately. Don't ask for upvotes, or post in communities that you didn't engage in.\n\n\n\nEngage  ☁\nYou have to engage with the community as much as you can. Reply to the comments, and answer the positive and negative feedback with as much detail as possible.\nRyan Hoover comments 😻\n\nWell, we didn't expect this!\n\n \nResults [after_launch] 🔢\nWe launched on Product Hunt, on December 22, 2022, and the love we received from the community was incredible. We reached 520 upvotes, 267 comments, and 840 followers, marking #3 Product of the Day. We appreciate every upvote, and comment we received, wouldn't make it without you!\n\n\n\n\nNew paying customers\nWe got 15 new paying customers from the launch (around $100 MRR).
⁠If you expect to have a blast in your sales from the launch of Product Hunt, I'll recommend lowering your expectations. 
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⁠Product Hunt shines in: \nHelping new startups have an audience and get exposed to potential clients or supporters.\nIncreases the SEO score (our score was terrible before the launch).\nProviding recognition: If you reach the top #3 Products of the Day, the badge can serve as a token of recognition, which means that you competed against top new products that day and you made it.\nNetworking: You can connect with fellow founders, entrepreneurs, investors, etc.\nThat said, don't expect much from it, have your expectations kinda low, and look forward to the next step.\n\nFinal notes:\n\n\n

We launched on Product Hunt, on December 22, 2022, and the love we received from the community was incredible. We reached 520 upvotes, 267 comments, and 840 followers, marking #3 Product of the Day.

Our Product Hunt Launch 😻🚀

Let's take a look at all the features and improvements we got added in October and November 2022.\n\nSummary\nIf you don’t want to read through all the details, here’s a quick summary of everything that’s changed:\nCustom event colors\nSync meeting links\nSync event location\nExclude events from sync by assigning colors\nTons of improvements around sync reliability and performance\nView the full details of a Sync\nEnhanced UX around creating and managing syncs\nRemoved “One Time” syncs. All syncs will now always stay up to date.\nA lot of bug fixes\nWe now have a \nPublic Roadmap\n 🎉\nNew Features\nCustom Event Colors\nWhen creating a new sync, you can now assign custom colors to the cloned events, so you can distinguish them from other events. You can select to use a custom color or keep the target calendar’s default color for the cloned events.\n\n\nSync event conference data & meeting links\nWant to sync meeting links to cloned events? No problem. You can now choose to move over the meeting links to the cloned events.\n\n\nSync event location\nYou can now choose to move over the physical location to the cloned events. When creating a new Sync, enable the “Event location” option to keep the physical location of the events in sync.\n\n\nExclude events by color\nExcluding events from the sync has been one of the most requested features we have received. We're happy to announce that now you can exclude certain events using colors. To do so, we're adding a new section to the sync settings where you can select to exclude events from synchronizing if they have a certain color.\n\n\nImproved sync performance & reliability\nOur first iteration of the sync algorithm and architecture was faulty at high loads of events to keep in sync. After testing the system with loads of events to clone, we noticed that the web app would crash and the users couldn’t log in or use the app. This issue was reported by several beta users, and we knew we had to fix it ASAP.\nWe switched our sync process to a queue-based process that only processes the last updated events on a dedicated server that can scale to a large number of events.\nEnhanced UX around sync (re-run sync, create sync, etc)\nAlong with improving the sync performance and reliability, we also improved the UX around the sync feature. Now that the sync happens asynchronously, we have changed the UX to reflect it.\nWe ditched the loading indicated when a user re-runs a sync. We are queueing the sync, so the processing is done at a later time.\nRemoved Sync frequency\nBased on our metrics, we noticed that almost all the users wanted the cloned events to be automatically synced with the corresponding source events. Considering this, we decided to remove the Sync Frequency step. This way the sync creation is simpler and takes less time to complete.\n\n\nView the details of a Sync\nIn our previous iteration, you could only view the essential details of a sync on the Syncs table. Now we have added the ability to view the full details of a sync.\n\n\nBug Fixes\nFixed events being duplicated when syncing multi-way.\nFixed excluding by RSVP in recurring Events.\nFixed a UI error when connecting calendars with long names.\nEnhanced small-screen UX on the calendars page.\nFixed the UI of error modal buttons that didn’t go full width on mobile.\nFixed the long calendar names overflow.\nClosing remarks\nWe want to give a special thanks to everyone who provided us with great feedback, suggested new features, and reported some of the issues mentioned here. We wouldn’t be here without your help. Please keep sending us your valuable feedback so we can make \nOneCal\n an even better product for you.\n


Let's take a look at all the features and improvements we got added in October and November 2022.

Winter 2022, Product Update

Imagine this: you’re a freelancer working with multiple clients, each of which requires you to use your own Google account which comes with its own calendar. You get invited to a bunch of meetings and before you know it, you have a meeting conflict. How did this happen?\nWhen your team members plan meetings using the “find a time” feature on Google Calendar, they can only see meetings in your \nprimary\n Google Calendar. They might think you’re free when in reality you have a meeting on another calendar.\nOneCal to the rescue 📆\nWe’ve been in this exact situation many times ourselves and it’s why we built \nOneCal\n. We wanted to solve this problem once and for all, in the best way we could.\n\nOneCal\n synchronizes Outlook and Google Calendars, so your team always knows your real availability. and avoid meeting conflicts. You can configure as many synchronizations as you need and won’t have to think about your calendars ever again.\nAfter setting up your sync configurations, \nOneCal\n will keep your calendars up to date \nautomatically\n. You won’t ever need to open the app again. Set it up once, and forget that it’s there.\n\n\nHow’s OneCal different from importing multiple Google Calendars?\nImporting external calendars to Google is a very useful feature. You will be able to see all your events in one view, overlayed on top of each other. However it has a few problems:\nIf your team uses “Find a Time” feature of Google Calendar to schedule meetings, they won’t be able to see events outside of your Primary calendar. This often leads to meeting conflicts across calendars.\nGoogle provides very little control over the privacy of imported calendars. Workspace administrators may be able to see events and details for those events from imported calendars. This is a deal-breaker for a lot of people.\n\nOneCal\n solves both of these problems:\nBy copying events from other calendars to your primary calendar, it ensures that all your team members will see your actual availability.\nWe give you full control over which events you want to copy, as well as which event details to copy over. For a lot of people, just blocking the time on their calendar is enough and we give you the option to do that.\nSign up for the Private Beta\nIf this sounds useful to you and you’d like to give \nOneCal\n a try, head over to \nour website\n and sign-up for our Private Beta.

Why would you want to sync your Google Calendars? Isn't there any existing solution out there? In this post we explore these questions in more detail.

Why would you want to sync your Google Calendars?

After months of hard work, we are happy to open the doors for other people to try out \nOneCal\n.\nWe’re looking for feedback from people who routinely work with multiple calendars so we can make the experience the best we possibly can.\nWhat is OneCal?\nImagine this: you’re a freelancer working with multiple clients, each of which requires you to use your own Google account which comes with its own calendar. You get invited to a bunch of meetings and before you know it, you have a meeting conflict. How did this happen?\nWhen your team members plan meetings using the “find a time” feature on Google Calendar, they can only see meetings in your \nprimary\n Google Calendar. They might think you’re free when in reality you have a meeting on another calendar.\nThis is where \nOneCal\n comes in handy. OneCal synchronizes events from other calendars to your primary calendar so that your teams can see your actual availability and avoid meeting conflicts.\n\n\nIf you want to learn more or sign up for the private beta and help us shape the future of \nOneCal\n, you can visit our website at \nhttps://www.onecal.io/\n\nWe hope to see you on the other side.\n


After months of hard work, we are happy to open the doors for other people to try out \nOneCal\n.
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OneCal Blog

How to sync Outlook and Google Calendars, in less than 1 minute

How to sync Google Calendars without any manual step

Our Product Hunt Launch 😻🚀

Winter 2022, Product Update

Why would you want to sync your Google Calendars?

OneCal Launches in Private Beta