Choosing Between Calendly Vs YouCanBookMe: In-Depth Comparison

Calendly and YouCanBookMe are two of the most known appointment scheduling software, making the booking process simple.

Even though they share many features, they have differences that might make one a better choice for you. Here's what we will look at:

• Main scheduling features

• Which has the cheapest plan

• Integration with other apps

• Customer support quality

• Security and certifications

Let's dive in.

Calendly

With Calendly, you can connect multiple Outlook and Google Calendars, set your appointment preferences, and choose whether it's an individual or group meeting. Check out more highlights of the app below and who Calendly is for.

Reviews: 4.7/5 in Capterra

Ease of use: 4.7/5

Customer Service: 4.5/5

Pricing: Free Plan. Paid plan starts at $12/seat/month

Free Trial: 14-day free trial only on Teams tier.

Who is Calendly for?

Calendly has four pricing plans, making it accessible for individuals and teams of any size to manage their schedules easily.

They offer a free plan that never expires, which can be perfect for freelancers, although it might have some limitations. 

Moreover, the other plans are suitable for consultants, managers, or larger teams, allowing the management of multiple calendars and effective collaboration.

YouCanBookMe

YouCanBookMe is an appointment scheduler that helps individuals and businesses organize their customer appointments using just one calendar. It reminds you of appointments, helps you schedule meetings with groups, lets you customize how it looks, and more. Here are some important details for YouCanBookMe:

Reviews: 4.6/5 in Capterra

Ease of use: 4.6/5

Customer Service: 4.5/5

Pricing: Free Plan. Paid plan starting at $12/calendar/month

Free Trial: 14-day free trial.

Who is YouCanBookMe for?

When checking out YouCanBookMe's plans, the platform provides a free option that's great for freelancers and consultants, although it has limited features.

However, if you want to upgrade, there is only one paid plan, which costs $12/calendar/month. This plan might not include all the features you require, making it less suitable for everyone. 

Calendly Vs YouCanBookMe: Features, Security, Pricing, and More

In this comparison, we will look closely at what each tool offers, how they keep your information safe, how much they cost, and other important details to help you decide which tool is best for you.

Calendly's Main Scheduling Features

One-on-one meetings. You can choose when you are available, and others can pick a time that works for them.

Group scheduling. Calendly can check everyone's calendars to find a time when everyone can meet.

Round-robin. It distributes meetings fairly among team members based on who's free or who should have priority.

Time zone. It shows where your team is located and shows the right times in their own time zones so no one gets confused.

Buffer times. You can add breaks between meetings to give yourself time to prepare for the meeting.

Notice before booking. You can decide how much advance notice you need before someone can book a meeting with you.

Availability settings. You have the ability to customize how much of your time you want to show as available for meetings.

Custom reminders. Calendly can send emails or texts automatically to remind people about their meetings with you.

Payment options. You can connect Calendly with payment services like PayPal or Stripe if you charge for your meetings.

Set your time. You can decide and show on your calendar when you're free and when you're not.

YouCanBookMe Main Scheduling Features

Booking for individuals or teams. You can set up appointments just for yourself, or you can invite others from your team.

External booking and workflow. YouCanBookMe offers handy features like filling out forms ahead of time, customizable confirmation messages, email and text reminders, and notifications if someone misses their appointment.

Personalized branding. You can add your own touch to your booking page by uploading a picture, choosing your brand colors, and adding your logo. You can even add a password and footer.

Custom web address. Instead of a regular web address, YouCanBookMe gives you a special subdomain for your booking page.

Language options. You can set up your booking pages to be easily understood worldwide. 

Which Appointment Scheduling Platform has the Best Features? 

When looking at Calendly and YouCanBookMe's main scheduling features, both have useful options for different needs. Calendly is great for smoothly setting up one-on-one and group meetings, and it's good at figuring out time zones so everyone's on the same page.

But, Calendly doesn't let you customize as much as YouCanBookMe does. YouCanBookMe lets you make your booking page look just how you want with your logo and colors. Plus, you get a custom web address, making it easier for people to find you online. 

It also offers language options, so people from different countries can easily understand and book with you. If you are seeking to make your booking page look exactly how you want, being easy to find and understandable, YouCanBookMe might be the better choice for you.

Calendly Vs YouCanBookMe Pricing

Find out the number of plans each calendar app offers, whether they have a free plan, and which one is the cheapest.

Calendly

Calendly offers four plans suitable to everyone, including a forever-free plan. 

• Free

• Standard: $12/seat/month

• Teams: $20/seat/month

• Enterprise: Starts at $15k/year

YouCanBookMe

YouCanBookMe, unlike Calendly, offers only two plans, including a forever-free plan.

• Free Plan

• $12/calendar/month

Which Has the Most Affordable Plan?

When it comes to pricing, Calendly offers more choices and tends to be a bit cheaper. Both apps offer forever free plans and the paid plans start at $12/month. 

However, unlike YouCanBookMe, Calendly offers more options, such as Teams and Enterprise plans, which are better if you want more flexibility. Overall, if you're looking for the most affordable option, Calendly is the way to go.

Integrations

Below, we will list the popular apps that both YouCanBookMe and Calendly integrate with. We will also determine which one has the most integrations and which might be the best fit for you.

Calendly

Calendly offers a variety of integrations with other tools and services. It works well with common calendar services like Google Calendar, Outlook, Office 365, and iCloud. 

It also connects easily with popular video conferencing tools such as Zoom, Microsoft Teams, Google Meet, and Webex. 

It can be used with CRM apps like Salesforce and HubSpot to manage customers, and it supports payment platforms like PayPal and Stripe. 

If you use productivity tools like Slack, Trello, or Zapier, Calendly fits right in and can be linked to many other services.

YouCanBookMe

You can sync YouCanBookMe with common calendar services like Outlook, Google, and Fastmail accounts.

Moreover, YouCanBookMe connects with over 1000 apps, including Google Sheets, Formatter by Zapier, ActiveCampaign, Salesforce, CRM Paths by Zapier, Slack, Webhooks by Zapier, Pipedrive, HubSpot and many more.

Our Suggestion on Integrations

Calendly and YouCanBookMe work well with many other popular apps, making it easier for you to accomplish tasks smoothly. Calendly can easily connect with common calendar services like Google Calendar and Outlook, as well as video tools like Zoom and Microsoft Teams. 

While YouCanBookMe goes even further, connecting with over 1000 apps, including Outlook, Google, Fastmail, Google Sheets, and Slack. So, no matter which one you choose, you will be able to integrate with the apps you use most.

Support

When using a software, customer support response time is crucial. In this section, you will find out which app has a better response rate and whether it's available on the free plan or only on the paid plan.

Calendly

​​Calendly offers dedicated 24/7 live chat support for every paid plan, which means you can reach someone directly from their support to get help. However, the  24/7 live chat is only available for paid plans. If you have Calendly's free plan, you will have access to send an email explaining your issue.

YouCanBookMe

On the paid plan, users have access to email-based support from YouCanBookMe's customer success team. However, direct support is not provided on the free plan. Yet, all users, regardless of their plan, can find answers through the platform's comprehensive knowledge base and community forum.

Our Suggestion on Customer Support

When it comes to customer support, Calendly stands out with its 24/7 live chat feature. This means you can chat with someone online anytime if you need help.

On the other hand, YouCanBookMe offers email support for their paid plan users, but there's no direct support for those on the Free plan. However, both platforms offer helpful resources like guides and community forums to help you find answers. 

Overall, if having direct support is important to you, Calendly might be the better choice.

Platform Availability (Mobile, Web, Desktop)

Accessibility across all devices is crucial for a scheduling app. In this section, we will compare Calendly and YouCanBookMe platform availability to see which app works on more devices, making it more convenient for you. 

Calendly

You can use Calendly on lots of devices, like your computer, whether it's a Mac, Windows, or Linux. You can also get it on your mobile by downloading the app from the App Store or Play Store.

YouCanBookMe

YouCanBookMe is a calendar app that you access through your web browser. While it works well on mobile devices with its user-friendly interface, it's important to note that it doesn't have its own dedicated mobile app.

Our Suggestion on Platform Availability

Calendly is more flexible regarding accessibility. You can use it on the web browser and also download their mobile app from the App Store or Play Store. 

YouCanBookMe is web-based, so you can use it on your computer or phone with a friendly layout. But unlike Calendly, YouCanBookMe doesn't have its own mobile app. 

So, if you want something you can use on more devices and with a dedicated mobile app, Calendly is the better choice.

Compliance & Privacy

Aside from its features and pricing, security is among the most crucial factors to consider when selecting a calendar app. Every app should prioritize investing in delivering high-quality service and protecting user data. Below, we will list the certificates that each app possesses.

Calendly

Security-wise, Calendly complies with industry standards, having ISO 27001, SOC 2 Type II, CCPA, GDPR, and more certifications.

• SOC 2 Type 2 Report

• SOC 3 Report

• GDPR & CCPA compliance management

• CSA STAR Level One attestation

• ISO/IEC 27001 report

• FINRA guidelines for cybersecurity

• GLBA guidelines for financial institutions

For more details on security and certification, check the Calendly Security page.

YouCanBookMe

YouCanBookMe is designed with security, privacy, and availability by design and default. Their goal is to meet and exceed key industry best practices and regulatory schemes to protect users' data. Here are some of the certifications: 

• SOC 2 Type II

• ISO/IEC 27001

• GDPR Compliance

For additional security and certification details, check the YouCanBookMe Security page.

Our Suggestion on Platform Security

Both Calendly and YouCanBookMe have most of the security certificates and follow the highest standards when it comes to security. 

In terms of security and certifications, Calendly stands out with its adherence to industry standards and a comprehensive list of certifications, including ISO 27001, SOC 2 Type II, CCPA, and SOC 3 Report. These certifications attest to Calendly's commitment to maintaining high-security standards and protecting user data. 

While YouCanBookMe meets some security standards, such as SOC 2 Type II, ISO/IEC 27001, and GDPR compliance, Calendly's broader range of certifications proves to be the best option for users prioritizing security.

Other Calendly and YouCanBookme Alternatives

If Calendly or YouCanBookMe aren't suitable for you, there are plenty of other alternatives available in the market. We've listed three options that you can try out today.

OneCal. If you are looking for a budget-friendly and intuitive calendar interface, look no further than OneCal. It offers plans for individuals and teams of any scale, providing seamless synchronization with both Google and Outlook calendars, starting at just $5 per month. Get started today for free.

Acuity Scheduling. Acuity Scheduling is ideal for medium-sized businesses and enterprises.

Doodle. This tool is a great fit for professionals who need to schedule group meetings.

Test OneCal Today with Our Free 14-day Trial

You have a 14-day trial to experience our main features, loved by thousands of professionals who use OneCal daily.

With quick Google and Outlook Calendar syncing, you can seamlessly utilize features like unlimited one-on-one and collective booking links, calendar view, links branding, and many more.

We also provide dedicated support for all plans, so if any questions occur, we are always there for you.