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Switching between iCloud/Apple Calendar and Outlook is time-consuming and not productive. There has to be a way to send Apple iCloud events to Outlook right? In this article, we’ll explore how to sync iCloud/Apple Calendar to Outlook Calendar, and the benefits and issues of doing so.
How to manually sync iCloud/Apple Calendar with Outlook Calendar
The manual method of syncing an Apple/iCloud Calendar with an Outlook Calendar is by making the iCloud/Apple Calendar public, then sharing it and importing it into the Outlook Calendar.
By following this step-by-step guide, you can sync one iCloud/Apple Calendar with an Outlook Calendar.
Open the Apple Calendar. You can open the iCloud/Apple Calendar by visiting https://www.icloud.com/calendar/.
Hover over the Apple Calendar you want to sync with Outlook Calendar. The calendars are located on the sidebar on the left, below the Calendar section.
Click the Profile Picture Icon on the right of the Apple Calendar you want to share. After clicking the icon, a modal with the title Calendar Sharing will pop up.
Toggle the Public Calendar (switch it on). This will make the Apple Calendar public, and generate a new Webcal URL.
Copy the Webcal URL generated when toggling the Public Calendar toggle. You can copy the link by clicking the Copy button provided by Apple Calendar.
Open Outlook Calendar. You can open Outlook Calendar by visiting https://outlook.live.com/calendar
Find the Add Calendar section. The Add Calendar section is located on the left side of the page, on the sidebar.
Click Add Calendar. After clicking the Add Calendar button, a modal with the title Add Calendar pops up.
Click Subscribe from web. To import the Apple Calendar we just shared, we should click the Subscribe from web button. The Subscribe from web is located on the modal sidebar.
Paste the URL we copied from Apple Calendar. In step 5, we copied the Webcal URL that we generated from the Apple Calendar, by enabling Calendar Sharing. We should now paste that URL inside the input field in Outlook.
Insert the Calendar name. Aside from giving the iCloud Calendar a name, you can also assign it: a color, or a charm, and assign it as part of primary calendars or other calendars.
Click Import. Your iCloud/Apple calendar is synced with your Outlook Calendar.
Your iCloud/Apple Calendar is now synced with your Outlook Calendar.
You should be able to see all the iCloud Calendar events in your Outlook Calendar.
Calendar Sync Tools have made it easy to sync multiple calendars in real-time, without the need to make the calendars public.
Benefits of syncing iCloud/Apple Calendar with Outlook Calendar by sharing
- No calendar juggling: You won’t need to check both Outlook and iCloud Calendar to see your schedule, as all events will be in a single view.
Downfalls of syncing iCloud/Apple Calendar with Outlook Calendar by sharing
- The iCloud Calendar is public: When syncing the iCloud/Apple Calendar with Outlook, you’re making the iCloud Calendar public. This means that other users can see your meetings. Furthermore, workspace admins in Outlook can see your private meetings, along with the private details.
- Delayed sync (not real-time): The Outlook Calendar will not automatically sync with iCloud/Apple Calendar. If you create a new event in iCloud Calendar, it might take up to 24 hours for it to show in Outlook.
- Doesn’t avoid meeting conflicts: If your team members schedule a meeting in Outlook, using the Find a Time feature, they won’t be able to see the shared iCloud Calendar, as Outlook only checks the primary calendar for scheduling conflicts.
Is there an automated way to sync Apple Calendar with Outlook Calendar?
There is an automated way to sync calendars, using a Calendar Automation Tool such as OneCal. Using OneCal, you bypass all the downfalls of sharing a calendar, as the events are synced in the primary calendars. Furthermore, the syncs are automatic and in real-time.
Unfortunately, there is no support for iCloud Calendar yet. You can only sync Outlook and Google Calendars.
Use OneCal to sync Outlook and Google Calendars
Although we don’t support iCloud Calendar yet, you can still sync Outlook and Google Calendars in real-time, by blocking time to your calendars and avoiding meeting conflicts. The setup is only one minute.
In order to try OneCal, you can sign up for a 14-day free trial, no credit card is required