6 Best Calendaring Software Reviewed for 2024

Manually managing dozens of daily meetings and events isn’t easy. It requires a significant amount of time and energy and can lead to scheduling conflicts.

That’s where the calendaring software becomes helpful. 

These solutions have features that make managing your meetings and daily tasks easier. They help you organize your schedule, send reminders to complete tasks, and ensure you attend events on time.

In this article, we will cover our 6 options for the best calendaring software available right now.

1. OneCal

OneCal solves a problem that many founders, managers, consultants and freelancers face: calendar conflicts.

By natively syncing bookings through Google and Microsoft Outlook, OneCal effectively prevents conflicts within each calendar. 

Moreover, you can integrate work calendars into a personal one, providing a unified platform for your tasks. Once you sync your calendars, you can decide how your events will appear, so you’ll always have maximum privacy. 

Whether you run a small business or work in a busy team, OneCal provides user-friendly tools to boost productivity and collaboration.

Important Details

Great for: Founders, freelancers, consultants, and teams.

Price: Starting from $5/user/month

Ease of use: 9.7 out of 10

Reviews: 4.9 out of 5 in G2

Free Trial: 14 days

Key Features

Calendar sync. After connecting several Google or Outlook Calendars, you can synchronize them instantly. In calendaring terms, synchronizing Google and Outlook Calendars means cloning events from one calendar to another in real-time. This way, all your calendars have the same events, and your availability is streamlined, leaving no room for team members to book a meeting when you're busy.

Unlimited booking links. Booking links allow you to manage appointments and meetings and close deals easily. Furthermore, you can copy specific time slots and share them via email, text or other media. The Booking Links feature offered by OneCal is similar to the Calendly scheduling links, allowing you to share a link and get booked.

Calendar view. The Calendar View feature helps tremendously when you use multiple calendars, be it Google Calendar or Outlook. It's quite annoying when you have to open Outlook and Google Calendar to get the hang of what meetings you need to join for the day. With OneCal Calendar View, all meetings are in one Calendar, helping you clearly see your schedule, quickly join meetings, and view important details.

Intuitive UI and UX. The app is quite intuitive and easy to use. You can set up your account, calendar syncs, and booking links in minutes.

Email notifications. You will receive a message whenever someone wants to plan a meeting with you, change the schedule, or cancel the meeting.

Real-time updates. Unlike manually syncing Outlook and Google Calendars, OneCal automatically keeps the calendars in sync. If an event is updated in the original calendar, OneCal will update all affected calendars.

Calendar time blocking. OneCal helps you block time across all your calendars. OneCal does an excellent job of automatically blocking time across all your calendars, prioritizing your privacy. You can time block by hiding or showing all meeting details.

Pros and Cons

Pros:

• Setting up OneCal is easy and quick. Getting started with OneCal is simple and quick. It's a one-time process that only takes a few minutes to add and sync your calendars.

• The support team is always there for you. Our support team is always ready to assist you. They reply fast and give solutions within minutes.

  

• Real-time visibility. OneCal provides instant visibility and updates from your personal to work calendar. 

• Share your availability with a single click. Let others know when you're available with just one click. Create custom booking links for your team or clients with ease.

Cons: 

• There is no free plan. Instead, you can sign up for our 14-day trial (no credit card required). The paid plan starts at $5/user/month and includes features like unlimited calendar syncs, one-on-one booking links, and collective booking links.

Pricing

• Starter: $5/user/month

• Essential: $10/user/month

• Premium: $30/user/month 

• Custom/Enterprise Plans: Contact for pricing

Note: If you bill annually, you get 20% OFF. View OneCal’s full pricing for more details.

2. Spike

Spike offers products suitable for individual users and a complete platform for teams of any size to meet diverse communication needs. The software’s solutions combine chat, email, collaborative notes, and meetings in one place, using AI to simplify communication workflows.

Important Details

Great for: Individuals and Teams.

Price: Starting from $4/user/month

Ease of use: 9.4 out of 10

Reviews: 4.6 out of 5 in G2.

Free Trial: No free trial

Key Features

Channels and groups. You can create separate spaces for different projects or topics. It's like having dedicated rooms to chat about each thing you're working on with your team.

Unified agenda. With Spike, you can check all your plans and important dates in one place, so you don't miss anything.

Magic AI. Spike’s AI-powered assistant helps you write emails more easily, respond quickly, and even summarize information from PDFs.

Collaborative docs. You will have a shared space where your team can brainstorm, plan, edit, and write on the same document.

Powerful search. A completely unified search lets you find files and conversations quickly and easily.

Pros and Cons

Pros:

• Easily integrate conversations from different platforms, such as email, chat, and collaborative tools, to provide a unified inbox experience. 

Cons:

• Non-user friendly interface. It seems like building a platform for teams of any size to meet diverse communication needs has made the platform a tad difficult to navigate. Adding lots of features constantly makes it even more challenging to use.

• Support responsiveness delays. Some users have noticed that the support team takes a bit longer to respond, highlighting an area for improvement.

• No free trial for Spike: Unfortunately, Spike doesn't let you try all its features for free at the beginning. However, there's a limited free plan to give you a sense of what Spike is like.

Pricing

• Free Plan (3 members)

• Team: $4/user/month

• Business: $8/user/month 

3. Zoho Calendar

Zoho Calendar is a user-friendly online business calendar designed for seamless team collaboration. It effortlessly schedules appointments, organizes events, and books resources. With its intuitive features, Zoho Calendar ensures everyone stays on the same page, making coordination and communication within the team efficient and straightforward. 

Important Details

Great for: Teams and enterprises.

Price: Starting from €8

Ease of use: 8.9 out of 10

Reviews: 4.4 out of 5 in G2

Free Trial: 15-day free trial

Key Features

Time zone collaboration. Set your colleagues' local time zone as the secondary time zone for better coordination across different time zones.

Quick scheduling. Use Smart Add and Quick Add features to schedule events instantly. Smart Add intelligently creates events based on entered phrases or email content. Quick Add allows you to schedule events by clicking on the calendar.

Resource booking. If you're in charge, you can easily see what resources are free in meeting rooms. This makes it simple to book what you need, helping with the smooth organization of events.

Participant access. You can plan events considering when everyone is available. Also, when you invite team members, you can give them different levels of access.

Reminder system. To make sure you never forget about an event or update, there are reminders. They can pop up on your screen, come as emails, or show up in the notification bell on your device.

Pros and Cons

Pros: 

• Resource booking feature. Simplifies the process of reserving meeting rooms and other resources for every event.

Cons:

• Restricted group visibility. Zoho Calendar has limited visibility for internal groups, as it doesn't show team members' names and availability when inviting them.

• Limited external app integration. Zoho Calendar faces challenges in seamlessly integrating with various external apps, limiting third-party compatibility.

Pricing

• Free Plan: One person

• Starter: €8/staff/month

• Premium: €12/staff/month

4. Calendly

Calendly is a tool used by people, teams, and organizations worldwide to make scheduling meetings much easier. It takes away the hassle of going back and forth to find a suitable time. With Calendly, businesses can speed up their processes, from closing deals and hiring candidates to build relationships and growing their business more quickly.

Important Details

Great for: Teams and enterprises.

Price: Starting from $12/seat/month

Ease of use: 9.3 out of 10

Reviews: 4.7 out of 5 in G2.

Free Trial: 14-day free trial only on Teams tier

Key Features

Scheduling features. Customize event types, set time buffers, schedule group events, and create recurring events.

Integrations. The app integrates with popular calendar services such as Google Calendar, Office 365, Outlook, and iCloud. It can also connect productivity tools like Salesforce, Zoho CRM, Zoom, and Slack through its API.

Teamwork. Team members can collaborate seamlessly by planning and organizing meetings, handling schedules, and avoiding scheduling conflicts or double-booking. This ensures smooth and efficient collaboration within the team.

Pros and Cons

Pros: 

• Effortless appointment setup. The process is designed to be simple and efficient, ensuring that scheduling your appointments is a smooth and straightforward task.

Cons:

• Delayed schedule updates. Changes to the schedule may take time to reflect the current schedule. Instead of making simple updates, users must delete and recreate the entire schedule.

• Complex call scheduling and calendar sharing. While Calendly allows for scheduling calls and sharing calendars within teams, the process could be more straightforward and may not fully meet all user requirements.

Pricing

• Free Plan

• Standard: $12/seat/month

• Teams: $20/seat/month

• Enterprise: Starts at $15k/year

5. Motion

Motion is a helpful tool that uses smart technology to make people more productive and better at managing their time. It comes with a clever calendar, a task manager, a project manager, and a meeting scheduler to make things easier for users.

Important Details

Great for: Freelancers and small teams.

Price: Starting from $34/month

Ease of use: 7.8 out of 10

Reviews: 4.2 out of 5 in G2.

Free Trial: 7-day free trial

Key Features

Calendar scheduling. Motion’s online calendar can be created manually or by letting AI do that for you. You can add parameters based on task priority, deadlines, or the time you expect the work to take.

AI meeting scheduler. Motion’s AI meeting assistant makes it easy for people to book meetings with you without paying for a separate app. 

Project management view. This feature provides a big picture of the project, but with less detailed information compared to dedicated project management software. It gives you a comprehensive overview of the project without getting too deep into the specifics.

Pros and Cons

Pros:

• Intelligent AI auto-scheduler. Motion's AI auto-scheduler is intelligent, syncing seamlessly with Google Calendar and offering a clear task management system.

• Workload reduction for administrative tasks. It helps reduce the workload related to these tasks, making everything more efficient and streamlined.

Cons:

• Non-intuitive new layout. The recent changes to Motion's layout and appearance need to be more intuitive.

• Challenges with account reconnection frequency. Even though Google Calendar and Outlook have an expiration period for connected accounts in third-party apps, reconnecting accounts twice a month is challenging.

Pricing

• Individual: $34/month

• Team: $20/user/month

6. BlueMail

BlueMail's calendar software is an email management tool that assists businesses in handling unlimited email accounts, such as Gmail, Hotmail, Outlook, and Yahoo Mail. It provides a convenient way to organize and manage various email accounts all in one place. With BlueMail, businesses can streamline their email communication, making it easier to stay on top of important messages and maintain efficient correspondence across multiple platforms.

Important Details

Great for: Freelancers, and small teams.

Price: Starting from $5/user/month

Ease of use: 9.2 out of 10

Reviews: 4.3 out of 5 in G2.

Free Trial: No Free Trial

Key Features

Scheduling Management. The app lets you plan your daily and weekly schedule by switching between Day and Agenda views. This feature also enables you to set reminders for events to keep you organized.

Advanced Sync. This feature lets your calendar connect smoothly with Google, Exchange ActiveSync, and CalDAV accounts, keeping everything up-to-date and in sync.

Pros and Cons

Pros:

• Sleek and organized UI. BlueMail features a clean and well-organized user interface, making navigation easy.

• Effective push updates, even on mobile. The push update feature works seamlessly on BlueMail, ensuring timely and reliable information, including on mobile devices.

• Easy email account integration. BlueMail makes it quick and simple to connect your email accounts. The process of linking your email accounts with BlueMail is speedy and efficient, ensuring a smooth and fast integration.

Cons:

• Inconsistent email notifications. At times, notifications for new emails may not show up right away, which can be inconvenient for users who want to stay updated.

• Issues with email sending. Some users have encountered problems when sending emails, resulting in glitches and difficulties in delivering messages to the intended recipients.

• Single login restriction. With BlueMail, you can only be logged in from one device at a time. This restriction ensures that multiple logins from different places are not allowed, adding an extra layer of security to your account.

Pricing

• Standard: Free

• BlueMail Plus: $5/user/month

• Business Pro: $12/user/month

Which Calendaring Software is Best?

Every business is different, and the needs of a particular organization vary according to size, scope and target market. After all, that's why there's so much calendar management software out there. In this section, you'll find our top recommendations for most use cases.

Freelancers and Consultants

It's no secret that freelancers and consultants have to manage several clients simultaneously. With the right calendar software, you'll be able to manage your time efficiently, schedule your calls with clients, and reduce your stress.

Here's a list of the best calendar apps that will help you on a daily basis.

• OneCal

• Motion

• BlueMail

• Spike

OneCal stands out as the ideal tool for freelancers and consultants, thanks to its user-friendly design. This calendaring software also provides unlimited one-on-one booking links so you can share your availability and simplify scheduled meetings.

Mid-Market and Enterprise

For any CEO or manager, it is sometimes difficult to manage internal teams with precision. With calendar software, you can streamline team planning and avoid meeting conflicts and scheduling confusion.

By using the right tool, you'll supervise your teams efficiently and easily. Here's a selection of the best apps:

• OneCal

• Calendly

• Zoho Calendar

OneCal is the perfect fit for companies, providing executives with a seamless way to share their availability with team members. The app ensures that managers and their teams are on the same page, fostering better coordination and communication. 

Use OneCal and Manage All Your Calendars In One Place

If you’re asking for a single recommendation that covers businesses of all shapes and sizes, it’s got to be OneCal.

Anyone who deals with more than one calendar on a daily basis: Agencies, founders, enterprises, solopreneurs, freelancers, marketers, you name it.

If you’re looking for an all-in-one solution that can help you create tasks, events, meetings, and share calendars in one tool, OneCal is one of the best platforms on the market.

You don’t even have to take our word for it. Sign Up for a 14-day free trial (no credit card required) and test the tool yourself.

We know you’ll love it.