Best AI Calendar Tools and Apps [Free & Paid]

In this article, we will review the five best AI calendar tools on the market. We will discuss the features of each tool, how it uses AI, and its pricing. We will also provide our recommendations for the best AI calendar tool for different types of users.

Whether you are a busy professional, a student, or a parent, an AI calendar tool can help you get the most out of your time. Read on to learn more about the best AI calendar tools available and find the right one for you.

What is an AI Calendar Tool?

AI Calendar Tools are a new generation of calendar apps that use artificial intelligence to help you manage your time more effectively. AI calendar tools can learn your habits and preferences, and then automatically schedule your calendar accordingly. They can also help you identify and avoid potential conflicts, and suggest ways to save time.

What are the benefits of using an AI Calendar Tool?

AI Calendar tools help you get more done with less time. Some benefits of using an AI Calendar Tool are:

• Save time: AI calendar tools can automate many of the tasks involved in managing your calendar, such as scheduling meetings, sending reminders, and updating your schedule. This can free up your time to focus on other things.
• Be more efficient: AI calendar tools can help you identify and avoid potential conflicts in your schedule. They can also suggest ways to save time, such as by combining similar meetings or rescheduling meetings to less busy times.
• Be more productive: AI calendar tools can help you stay focused and on track by blocking off time for important tasks and scheduling breaks.

What are the best AI Calendar Apps in the market?

1. OneCal

OneCal is a smart calendar tool that allows you to automate your calendars, sync Outlook and Google Calendars, share intuitive scheduling links to get booked, and view all your calendars in one place.

OneCal Features

1. Calendar Sync and Automation: With Calendar Sync, you can sync Outlook and Google Calendars in real-time, automatically. The feature is very flexible, as it allows one-direction and multi-direction syncs. This opens up a whole variety of calendar automation you can achieve using it.
2. Booking Links: With Booking Links, you can create a link for other people to book time with you. You can create as many booking links as you wish, based on the type of meeting. The links are multi-purpose, allowing you to set custom locations, buffer times, request approvals, and much more.
   
3. Calendar view: Calendar View allows you to view all your calendars in one place, eliminating the need to open multiple calendar clients such as Google Calendar or Outlook Calendar, and logging in to different accounts.
   

OneCal Cons

1. No support for tasks: OneCal is focused on Calendar Events, meaning it lacks support for creating or managing tasks.

OneCal Pricing

• Starter: $5 per user per month

• Essential: $10 per user per month

• Premium: $30 per user per month

• Custom/Enterprise Plans: contact for pricing

Please refer to the pricing page for more details.

You can sign up for a 14-day free trial of OneCal to schedule meetings and sync your calendars in less than one minute. No credit card is required.

2. Reclaim AI

Reclaim is an AI-powered calendar tool that helps you protect your time and focus on the things that matter most. It uses AI to learn your habits and preferences, and then automatically schedules your calendar accordingly. For example, Reclaim can block off time for you to focus on important tasks, or schedule breaks and buffer time to avoid burnout.

Reclaim AI Features:

1. Habits: With Habits, you can tell Reclaim things that you want to get done regularly, give a rough idea of when you want them to happen, and Reclaim finds the time to get them done.
2. Task Management: You can connect your project management tool, including Todoist, Asana, Jira, to auto-fill your Reclaim task list and start making time for your important projects on the calendar.
3. Smart 1:1: Allows you to automatically find the best time for one-on-one meetings with your manager, direct reports, or partners through Smart 1:1s.
4. Scheduling Links: Reclaim has a scheduling links feature, that lets you automatically book appointments at the best time around your meeting hours, task work, and personal events and eliminate the hassle of scheduling.
5. Calendar Sync: The Calendar Sync feature allows you to sync one Google Calendar to another Google Calendar.
6. Buffer Time: Allows you to automatically schedule flexible breaks and travel time in Google Calendar to prevent meeting fatigue and burnout.

Reclaim Cons

• Only Google Calendar Support: If you are an Outlook user, you’ll have to find another AI Calendar tool, for the time being, Reclaim only supports Google Calendars.

Reclaim AI Pricing

Reclaim AI charges based on specific features and limitations that come around them. For detailed pricing, please visit their pricing page.

• Free: 2 Calendars, 1 sync, 3 weeks scheduling range
• Starter: $8 per user per month
• Business: $12 per user per month
• Enterprise: $18 per user per month

For more details, please visit the Reclaim AI pricing page.

3. Clockwise

Clockwise is an AI-powered calendar tool that helps you schedule your time more efficiently. It uses AI to analyze your calendar and identify opportunities to save time, such as by combining similar meetings or rescheduling meetings to less busy times. Clockwise can also help you schedule in buffer time and focus time to help you get more done.

Clockwise Features:

1. Focus Time: Clockwise understands how you like to work and when you're most productive. It turns those preferences into schedules that help us do our best work every day.
2. Flexible Holds: You tell Clockwise what routines and tasks need to be on your schedule, and Clockwise will automatically shift your calendar as the week evolves.
3. Scheduling Links: SYOu can create Scheduling Links and share them for other people to book meetings with you, keeping in mind your other
4. Flexible Meetings: Clockwise optimizes your schedule to free up blocks of uninterrupted time, so you can focus on what matters.

Clockwise Cons

• Limited integrations: Clockwise only integrates with Slack and Asana. If you’re looking for more integrations, you’ll have to check one of the other AI calendar tools mentioned in this article.

Clockwise Pricing

• Free
• Teams: $6.75/month per user paid annually
• Business: $11.50/month per user paid annually
• Enterprise: Contact for pricing

4. Motion

Motion is an AI-powered calendar tool that helps you manage your tasks and schedule your time more effectively. Unlike Reclaim and Clockwise, Motion is not only an AI Calendar Tool, but also a management tool, a project manager, and a meeting scheduling app.

Motion Features

• Task Management: It prioritizes and adds tasks to your schedule to make sure you complete everything by the deadline.
• Calendar: Motion’s Intelligent Calendar takes your meetings, our tasks, and your to-do list and creates an optimized schedule to get it all done.
• Project Management:
  - It adds project work to your team's calendars
  - It measures how much your team can accomplish
  - It builds every teammate a prioritized, custom schedule.
  - It automates 90% of project planning.

Motion Cons

• Can be a little overwhelming: If you’re only looking for a Calendar Automation, Motion might get a little bit overwhelming, as it has shifted focus to Project Management.

Motion Pricing

• Individual: $19 per month, billed annually, $34 billed monthly
• Team: $12 per user per month, billed annually $20 per user billed monthly

5. Clara

Clara has taken a totally different approach to using AI to schedule meetings: You write in human language, and Clara figures out the rest. The dashboard itself is quite simple, at first it seems like there’s nothing to it, but the reason for that is because it doesn’t work like traditional AI Calendar.

If you want to schedule a meeting with someone, open your inbox, compose a new email, and add Clara’s email as a CC.

You could write something like: "Hey Clara, I want to schedule a meeting with Mike this week, not on Friday as I’ll be OOO."

A couple of minutes later, Clara will take a look at your schedule, and reply:

Hi Eraldo,

Happy to get something on the calendar for you and Mie.

How does 10 AM PDT or 2 PM PDT on Monday, October 2nd work for you? Also, what's the best number to reach you at?

Best,
Clara

The best part of using Clara is that it’s quite capable of handling back and forth, rescheduling, or canceling meetings. As long as you keep Clara in the email’s CC, everything works as expected.

Clara Cons

• Not for everyone: If you’re used to scheduling meetings the traditional way, and don’t want to write an email and CC Clara, you’ll have to look for one of the alternatives we listed in this article.
• No Habits, focus time, or other calendar features. Unlike AI Calendar tools like Reclaim, Clara doesn't offer focus time, scheduling links, or habits, as its sole focus is scheduling meetings through human communication.

Clara Pricing

The previous public price was $99 per month, but it’s since removed. You can only join their beta now.

6. Scheduler AI

Another AI Calendar with a similar approach to Clara is Scheduler AI. The difference is that Scheduler AI is focused on group/team meetings.

If you want to schedule a meeting with your team, you can open your email, compose a new email, and add scheduler@scheduler.ai as a receiver.

You could write something like:

Hey team,

I was thinking of scheduling a meeting with the Sales Team.

Scheduler, can you please find some for us to meet next week, preferably 1 hour, between 10 AM and 3 PM?

Thanks

Scheduler AI, after looking at your calendars, will reply to you and other recipients, suggesting the best time to meet, pre-reserving the time slot until the meeting is confirmed. Scheduler AI is also quite good at handling reschedules or cancellations.

Scheduler AI Cons

• Same as Clara, it’s not for everyone. If you’re used to traditional ways of scheduling, a good old booking link might be all you need.
• No Habits, focus time, or other calendar features. Unlike AI Calendar tools like Reclaim, Clara doesn't offer focus time, scheduling links, or habits, as its sole focus is scheduling meetings through human communication.

Scheduler AI Pricing

• Pilot: $20 per user per month
• Auto-pilot: $35 per user per month
• Enterprise: Contact for prices

Which AI Calendar App is the best?

The answer to which calendar app is the best is more nuanced than giving a single alternative.

If your main concern is managing multiple calendars efficiently, OneCal is a solid tool.

If you want to focus on tasks, Reclaim is probably the choice to go.

If you want to manage your calendars along with projects and tasks, Motion might be worth trying.

If you want to leverage email to schedule meetings in a human way, Clara is a great alternative.

If you want to leverage email to schedule meetings with a team, Scheduler AI is a tool worth trying.